Accounting Assistant

REPORTS TO: VP of Finance

General Job Overview:
The primary duties of the Accounting Assistant is to assist the accounting department with a multitude of accounting tasks related to receivables. The Accounting Assistant will work with the hotels that we contract for event rooms to collect their pickup reports, invoice them, and receive and record the deposits.  They will also be responsible for day-to-day tasks such as refunds and data entry in QuickBooks. Will work directly with the accounting team to ensure all accounting within company is accurate and processes are efficient.

Duties and Responsibilities:

• Processing pickup reports within our reservation system
• Communication with hotels
• Create & send invoices to the hotels
• Data entry into our operation management system
• Ensuring all receivables are paid on time – Collections
• Administrative – Data entry in QuickBooks
• Other miscellaneous duties as needed

Required Skills/Traits:

• Full Confidentiality – will keep ALL financial details completely confidential.
• Must be very Quick at turning a project but Extremely Accurate at the same time!!
• Good communication skills – Must be a good communicator to the vendors, co-employees and company owners.
• Must be customer service orientated.
• Must be a self-starter/independent worker.
• Ability to manage challenging situations, respond promptly, answers all client requests in a timely manner and develop solutions to real-time problems.
• Strength in multi-tasking – Must be able to handle multiple projects and tasks at once.
• Detailed orientated – Requires proper tracking, note taking and reporting.  Nothing can be missed.
• Strong organizational skills required.
• Deadline driven – Must meet all deadlines and goals.
• Must be willing to show openness and acceptance to others, welcome feedback and support the company’s efforts to succeed as a whole.

Abilities and Experiences:

• Proficient with QuickBooks (On-line version preferred)
• Proficient with Microsoft Office 360; Excel especially
• Experience with managing Receivables
• Experience in customer service / Customer Service Certification.
• Accounting or Business Management Degree Preferred.
• Salary and benefits commensurate to education and experience.
• This job may require a non-compete agreement to be signed as a condition of employment.