Team Travel Source

Stay Smart – SCHOOL EDITION!

In an effort to make the invoice process more convenient for attendees, Team Travel Source has implemented a NEW process for the 2024-2025 season. Please read the following carefully, as there are changes to the process of requesting an invoice.


Step 1:

Create your room block on the official TTS event booking site.

DO NOT BOOK INDIVIDUAL ROOMS YET. Please wait to book your rooms until Step 3.

(ROOM BLOCK TUTORIAL)

Step 2:

Submit the Invoice Request Form to request that your block be equipped with our Master Bill/Invoicing feature.

DO NOT BOOK INDIVIDUAL ROOMS YET. Please wait to book your rooms until Step 3

(INVOICE REQUEST FORM)

Step 3:

Once the Master Bill/Invoice feature has been confirmed by a Team Experience Specialist, please book all rooms in the block using the group link in your block confirmation email. 

Please note: A credit card is required at the time of booking and will be provided to the hotel for incidentals only. No charges will be posted to the card on file. A credit card will be required for incidentals upon check-in.

MORE IMPORTANT INFO/TIPS


Booking Fees: $4.99 Admin fee per reservation, a $12 Accommodation fee per night, along with a one-time $20 Master Bill Processing Fee. These fees are NON-REFUNDABLE. You will not be refunded you mistakenly book your rooms before master bill/invoice feature has been turned on and you are charged via credit card. TTS is happy to provide you a receipt of these fees, but no refunds will be provided.

3-5 days after the group block release date, you will receive an invoice from Team Travel Source that will include a $4.99 Admin fee per reservation, a $12 Accommodation fee per night, along with a one-time $20 Master Bill Processing Fee. The Admin and Accommodation fees will apply to any reservations created in the system regardless of reservation status (confirmed/cancelled).

All Rooms Reserved in the Group Block indicated on your form response will be on a Master Bill made payable to Team Travel Source. Any reservations that will be paid individually or not by the school/school district will need to be reserved separately and outside of the designated team group block. Blocks can be created separately for parents that are responsible for individual charges. 


When making the reservations, please use actual guest/athlete name.


Full payment will be due 30 DAYS PRIOR TO EVENT DATE. Any changes will still be made directly with Team Travel Source, and reservations are NON-REFUNDABLE after the payment due date. Payment will be accepted by either school check or credit card and will be remitted directly to Team Travel Source. If you are paying by a school credit card, merchant fees will apply.  If payment is not remitted by the date specified, rooms will be cancelled. TTS cannot guarantee the rooms will be available for rebooking, so please be sure to remit payment on time. 


NEED ROOMS AFTER THE 30 DAY MARK?

Any additional rooms added to the invoice after the payment date will need to be paid for at the time of booking with a credit card. 

Schools requesting an invoice after the payment date will be required to pay with a credit card. Checks will not be accepted after 30 days prior to the event date. 


ARE YOU REQUIRED BY YOUR DISTRICT TO PAY THE HOTEL DIRECTLY?

No worries! Please follow the same steps above and reach out directly to our TTS Team at cheer@teamtravelsource.com


QUESTIONS ABOUT THE INVOICE PROCESS?:

Please reach out to cheer@teamtravelsource.com and we’d be happy to help!

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